Scheduled Transactions

Most of your money moves on a schedule. Rent comes out the first of the month. Paychecks land every other Friday. Your streaming bill hits the same date every month. Scheduled transactions let Cashflow handle the routine parts of your register so you only touch the unusual ones.

Create a scheduled transaction

1. Open the account where the transaction belongs.
2. Tap + and switch the entry type to Scheduled.
3. Fill in the details just like a normal transaction — payee, amount, category.
4. Set the frequency (weekly, biweekly, monthly, custom) and the next occurrence date.
5. Save.

The scheduled item now appears in your scheduled list and contributes future occurrences to your ending balance so you can see what you’ll have once everything posts.

How scheduled items appear in the register

When the date for a scheduled occurrence arrives, Cashflow applies it: a regular transaction shows up in the register on that date with the same amount, payee, and category as the schedule.

Applied transactions are normal register entries from that point on. You can mark them cleared, edit them, or delete them, and the change only affects that single applied entry — not the underlying schedule.

The schedule itself keeps its own history of which occurrences have been applied so it doesn’t double-post.

Edit this occurrence vs. edit the series

When you edit a scheduled transaction, Cashflow asks what you mean:

Choice	What changes	When to use
This occurrence	Just the next single instance is changed. The series continues unchanged after that.	Your landlord raised rent for one month, then it goes back.
The whole series	The schedule itself is updated. Every future occurrence uses the new values.	The rent permanently changed. Your streaming subscription went up.

Pick the one that matches what’s actually happening. There’s no take-back if you pick “series” and only meant “this one” — you’d have to create a new schedule with the original values.

Skip an occurrence

Sometimes a recurring transaction won’t happen this time — you canceled gym for a month, or the office is closed and there’s no paycheck. You don’t want to delete the schedule, just hop over one instance.

1. Find the scheduled transaction in the scheduled list.
2. Open the next occurrence.
3. Tap Skip.

The next occurrence is removed from the schedule and the one after it becomes the new “next.” Your ending balance updates immediately to reflect the missing entry.

If you skip by accident, you can re-add a single occurrence as a one-off transaction, or edit the schedule to roll the date back.

Tips

• Use schedules for anything predictable. The point of the ending balance is to show you what’s coming. The more accurate your schedule, the more useful that number is.
• Don’t schedule one-time events. A schedule is for things that repeat. For a one-off future transaction (a check you’ve written but not yet sent), just enter it as a normal transaction with a future date — it will still count toward your ending balance.
• Review applied items. Cashflow applies scheduled occurrences automatically. Glance at them once they hit the register so you can mark them cleared when the bank confirms them.

For more on the three balance types and how the ending balance works, see Getting Started. For backing up your scheduled transactions along with the rest of your data, see Backup & Restore.